Before you start
- Confirm the screening period for the role — 5 years, or 10 if required.
- Get the candidate’s informed consent for each check.
- Decide who will review and sign off the case (and whether a second reviewer is needed).
Limited screening (before conditional employment)
- Verify identity, current address and date of birth.
- Check right to work in the UK.
- Check the SIA licence, or evidence of an application, for licensable roles.
- Run financial and sanctions checks.
- Verify at least the most recent three years of history.
Full screening (within 12 weeks)
- Verify the full 5-year history (or back to age 16): employment, education, self-employment.
- Evidence every gap over 31 days with documents. Gap guide →
- Collect the self-declaration of unspent convictions.
- Run the criminal record check at basic disclosure level.
- Review any adverse findings and record the decision and reasoning.
Sign-off and record keeping
- Sign off the case and record who approved it and when.
- Keep the screening file secure and auditable for the retention period in your policy.
- Track licence expiries and anything that needs re-checking during employment.
Run the whole checklist on one platform
Every Yezda tenant starts with a standard BS7858 pipeline that follows this order. Candidates complete their side on the mobile app; the platform chases, detects gaps and keeps the audit trail; your team signs off and issues a verifiable certificate. See pricing.